Privacy Policy

Yorkshire Vehicle Solutions, GDPR Data Privacy Notice

 

The importance of your privacy

 At Yorkshire Vehicle Solutions, we take your privacy seriously and will only use your personal information to administer your account and to provide products and services you have requested from us or which we think will be of interest to you. We will never sell your data on to third parties. Under the General Data Protection Regulations, we are required to gain your consent to process your personal data and will also request your consent as to the methods we can use to contact you.

 

Who is Yorkshire Vehicle Solutions?

Yorkshire Vehicle Solutions Ltd is a car dealership that specialises in selling used sports and Prestige used vehicles.

 

How do we use your data?

We will inform you about our use of your data and your rights the first time you have any contact with Yorkshire Vehicle Solutions. We may contact you during your ownership cycle for essential work such as reminders of MOT and services and to ensure the safety and care of your vehicle, as well as to ensure any insurance policies are maintained and finance agreements are fulfilled. Where your consent has been provided, we’ll also contact you to advise on the replacement of your vehicle and to make you aware of our aftersales products and services. In addition, when we email and text you, we track data to ensure that our communications have reached you. To help us contact you at the right times, we'll process your data to assess how you use your vehicle and to be aware of information such as mileage, vehicle age and the type of work your vehicle will require. To ensure that we can deliver as personal and beneficial service to you as possible we will combine data about you from various sources. You may opt out of any form of marketing by expressing your wish to do so when we check or collect your personal information, or by contacting our data protection officer below. When you visit our website, we will use cookies on your browser. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. We may track your interactions with Yorkshire Vehicle Solutions via e-mail and text activity and record phone calls for quality and training purposes.

 

Passing data

We may contact you as advised by the brands we represent and our other suppliers to ensure the ongoing safety and care of your vehicle and to ensure any policies are maintained. We will register your vehicle keeper details and will cross check your data with DVLA to ensure accurate and timely communications can be made. We will pass your details to the Police or to an organisation legally able to request such information when an alleged motoring offence has taken place involving one of our loan or demonstration vehicles of which you were custodian at the time of the alleged offence.

 

Finance Applications

If you should apply for finance from us, the information you provide specifically for this purpose will be disclosed to various finance providers for the purpose of considering the application. The finance companies may use this information to carry out searches with credit reference agencies and other regulatory and statutory bodies. A record of those searches will be kept and may be used by other lenders in assessing applications from you and members of your household for credit in the future. The finance companies will cross-check this information with other lenders to prevent fraud and may use this information for statistical or marketing purposes. The finance companies may use credit scoring as part of their decision-making process. In some cases, the information provided on this form may be disclosed to a credit reference agency, such as Experian or Equifax. Credit reference agencies may also use this information to carry out further searches for other regulatory and statutory bodies. They may also disclose information to other companies and the finance providers may use such information to advise you of any of our or their services or of another person’s services which may be relevant to you. We will on request tell you of the purposes for which we will use this information. On a successful application of finance, where identity documents have been supplied to us, we will pass this information to the finance house. Copies of your documents will be kept for as long as we are lawfully obliged to do so, at the end of this time, the documents will be destroyed securely.

 

Your right to withdraw consent

Except as required by law, we will not use or disclose your personal information for any purpose for which you have not given us your consent or later withdraw your consent. If you withdraw consent, you agree that, in spite of this withdrawal, we may continue to use the personal information previously provided to us to the extent that we are contractually obligated to do so and to the extent necessary to enforce any contractual obligations you may have for example a finance agreement. Should you withdraw your consent, we will action this as quickly as possible, normally within one calendar month.

 

Your right to erasure

We will automatically delete customer data when there is no longer a lawful purpose to hold the data. An individual has the right to request erasure (commonly referred to as the “right to be forgotten”). This right only applies where data is held longer than the lawful purpose.

 

Where your data is stored

We retain your details for as long as we have evidence that you still own the vehicle we have supplied or that we believe you would be interested in products that we offer unless you ask us to delete these details sooner. We will delete data when it is no longer necessary to hold it for our lawful purpose. We take steps to ensure any businesses we work with have security protocols and policies in place to manage and record your data privacy and preferences correctly and that your data is stored securely. The security of your data is paramount. Documentation can be supplied on request from our Data Protection Officer details of who can be found below.

 

 

Your Rights

Under the General Data Protection Regulations, you have the right to:

Request copies of your data, rectification of your data, erasure of your data, object to us or restrict the processing of your data and where our systems allow, give electronic access to copies of your data in a digital format.

Yorkshire Vehicle Solutions reserves the right to update or amend this data privacy notice in line with customer feedback or updates in legislation and it will be published at www.yorkshirevehiclesolutions.co.uk

 

Data Protection Officer

Name: Miss Becki Scaife

Address: York Road, Green Hammerton, York, YO268EQ

Email: becki@yorkshirevehiclesolutions.co.uk

If we are unable to resolve any issues you raise within 30 days you have you have the right to complain to the Information Commissioners Office @ https://ico.org.uk/concerns   

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